Aftermoon plans and runs everything around your stand — the after-party, the team building, the group trip, the congress. Flights, transfers, hotels, the programme in the city, multilingual hostesses on the floor, and an aftermovie to remember it by. One partner, from the last handshake to the flight home.
Flights to farewell, one number to call.
Vetted venues, drivers and crews in each city.
Your guests hosted in their own tongue.
A finished aftermovie, not a phone reel.
Anyone can book a restaurant and a bus. The difference is a hundred small things going right in a city that isn't yours — the driver waiting at the right exit, the table your key client actually wanted, the hostess who greets the delegation in their own language. We carry all of it so your team can simply be good hosts.
"You shake the hands. We handle the other two hundred details — and no one sees us doing it."
Before anything is booked we map who is coming, which clients matter, the budget and the impression you want to leave — then design the evening around it.
Flights, transfers, hotels, venue, catering, programme, hostesses and film — booked, contracted and coordinated by one producer, so nothing falls between suppliers.
Our host team is there start to finish, solving the things you never hear about — so your only job is your guests.
Pick the pieces you need or hand us the whole thing. Every service below is run by the same producer, on one contract, in one currency — no chasing six vendors in a language you don't speak.
Scheduled, business or a chartered aircraft for the group.
Airport, hotel and stand — cars and coaches on schedule.
Room blocks, the party space, the private dining room.
Sport, culture and nightlife — curated for your guests.
Multilingual hosts for your stand, desk and evening.
The night filmed and cut — a keepsake and next year's teaser.
Recent example — a Prague delegation with hostess, shuttle, hotels, flights and city programme: organised from €2,200 (rooms & airfare at cost).
We keep vetted venues, drivers, caterers and hostess crews in the cities whose calendars define the exhibition year — and we travel anywhere your event needs us.
Hannover · Frankfurt · Köln · München · Berlin
Barcelona · Madrid · Milano · Bologna
Amsterdam · Brussels · Paris
Praha · Wien · Warszawa · Budapest
Dubai · Abu Dhabi · Riyadh
Las Vegas · Chicago · New York
Stockholm · Copenhagen
Wherever your fair takes you
A no-show coach, a double-booked venue or a supplier who vanishes on the night can undo a whole trade-fair trip. We take that risk off your plate before you leave home, and put the plan on paper.
A trade-fair delegation arrives from a dozen countries. Our hostesses meet them at the stand, the desk and the dinner in the language they think in — briefed on your product, your people and your etiquette, never a temp who read a script on the way in.
The cover, contracts and discipline that let a serious company hand over its whole trade-fair trip without a second thought.
Liability cover on every event we run
Drivers, venues and crews we've worked with and trust.
Every line itemised, one invoice, no surprise margins.
Passenger, passport and dietary details kept GDPR-compliant and shared only with the suppliers who need them.
A few representative formats. Real client events are added here as they clear approval.
Rooftop venue, shuttle from three hotels, hostesses in four languages — aftermovie live before the fair reopened.
Charter flight, hotel block, a day of racing and a gala dinner — one contract, one producer on site throughout.
A visiting delegation hosted end to end in Prague — arrival transfers, hotel, flights, a multilingual hostess and an evening in the city, organised from €2,200.
Stop rebuilding a supplier list for every fair. One agreement covers your whole exhibition calendar — stand parties, incentive trips and congress hospitality — with the same producer, the same standards and the same fixed economics, city after city. You never source another vendor abroad.
Every fair on your year, booked through one partner.
Reserved dates and a producer who knows your brand.
Locked per-event economics. No re-quoting each city.
Guest feedback and spend, reviewed after each fair.
of B2B marketers say in-person events are their single most effective channel.
Bizzabo · Event Marketing Reportlonger conversations happen off the stand — at the dinner, not the booth.
Aftermoon field observationpartner and one invoice instead of a dozen suppliers in a foreign language.
The whole point of AftermoonEither. Some clients hand us flights, hotels, transfers, the evening and the film as one package; others just want the after-party organised while they book their own travel. The planner lets you pick exactly the pieces you need.
No. We keep vetted suppliers across the main European and Gulf fair cities and travel with a producer to anywhere else. You get the same standards whether the fair is in Hannover, Dubai or Las Vegas.
They welcome and look after your guests in their own language — at the stand, the registration desk and the evening. They're briefed on your product and people beforehand, so they represent you properly rather than just handing out badges.
No. Use the planner for an instant budget range, then send your brief online in a couple of minutes. We reply with a fixed proposal and a run-sheet by email — a call only happens if you want one.
It's an option on every event and the reason many clients come to us. A filmmaker captures the evening discreetly and delivers a finished aftermovie — a keepsake for your guests and a ready teaser for next year's invitation.
Get an instant budget range, then send your brief online. You'll get a fixed proposal and a run-sheet by email — no call required.
Answer a few quick questions. You'll get an honest recommendation and a live budget range — and if a light touch is all you need, we'll say so.
Send us a precise brief and we'll come back with a fixed proposal. Two minutes, no phone tag.
A few questions about your exhibition year. We'll show the hidden cost of sourcing local vendors yourself at every fair — and whether one agreement makes you cheaper and calmer.